When looking for a document management solution it is wise to consider some key characteristics.
Fast and Easy End-user Access
If a system is hard to use and access, users will waste valuable time—both theirs and your IT staff’s—or eventually abandon the solution. When evaluating different products, make sure they are user-friendly and easily adoptable within a user’s daily workflow processes. Check out the vendor case studies and talk to end-user references. Is it easy for content contributors to add, annotate, index and view documents?